Resources · Wedding Timeline
Creating your
wedding timeline.
Timelines are essential to the success of any event, especially weddings. An official event timeline makes sure everyone is in sync and aware of the scheduled timing of all formalities and festivities.
Common Questions
Timeline questions,
answered.
Question 01
When should my vendors arrive on event day?
A planner or coordinator is the best person to handle vendor communications and setting/finalizing vendor arrival times.
If you do not have a planner or coordinator, reach out to each of your vendors to request when they will be arriving on event day. Be sure to provide them with relevant timing of events, including start and end times and the time they need to be set up by.
Question 02
What time should I put on my invitation?
We recommend putting the true event start time on the invitation.
If you are worried about guests running late, have a welcome drink served & pre-ceremony music begin 30 minutes before the ceremony and put that time on the invitation. This allows for delays while giving guests who arrive early or on time something to enjoy.
Question 03
I don’t have enough photography hours. What do I do?
Prioritize the moments that matter most to you. Most couples keep coverage for getting ready, the ceremony, family portraits and key reception formalities like entrances, first dances and toasts.
Consider a first look so portraits happen before the ceremony, and schedule formalities like toasts and cake cutting earlier in the reception so they fall within your coverage. If you still come up short, ask your photographer about adding an hour ahead of time.
Free Download
Creating a wedding timeline can be tricky!
Download our E-Book “Creating Your Wedding Day Timeline: a step-by-step guide to creating an event schedule that works for you.”
Written by our founder, this E-Book includes steps on where to start, timing recommendations, pro tips & 4 timeline templates that will help you create your very own wedding day timeline.
Timeline Builder
Build your day-of timeline in minutes.
Answer a few questions about your event and WedAssist generates a timeline you can edit, share with your vendors and print in your event file.